Headstone Permits and Cemetery Approval: How the Process Works
How headstone permits and cemetery approvals work — who applies, what drawings are needed, lot owner authorisation, fees and how long approval usually takes.
Before a headstone can be installed, almost every cemetery needs to approve it. The process protects the family, the cemetery and neighbouring lots.
Who applies
Usually your monument dealer applies on your behalf, with the lot owner's signed authorisation. If you buy directly, the cemetery will tell you whether they accept applications from the family.
What the application usually includes
| Item | Details |
|---|---|
| Lot details | Section, row, lot and grave number |
| Lot owner authorisation | Signature of the owner or legal heir |
| Scale drawing | Dimensions of die and base, shape and finish |
| Inscription | Exact wording and layout |
| Material | Granite colour, bronze, etc. |
| Installer | Name and insurance, if not the cemetery |
Fees
Many cemeteries charge for permits, foundations and installation or inspection. In Ontario, cemetery operators publish their price lists — see Ontario headstone rules and fees. Ask for all fees in writing up front.
How long it takes
Simple applications are often approved within a few weeks, but it varies by cemetery and season. Submitting early — while the stone is being made — keeps the overall timeline short. See the ordering timeline.
Common reasons for rejection
- Stone too large for the section
- Wrong product type (upright in a flat-marker section)
- Missing lot owner signature
- Inscription or image the cemetery doesn't permit
Check the rules first — see cemetery headstone rules.
Speeding up approval
- Submit a complete drawing with dimensions, materials and inscription.
- Include the plot location and owner's authorisation.
- Pay fees upfront.
- Ask about busy seasons — approvals slow before Memorial Day.
A complete application is the fastest path. See cemetery rules.
What a good approval drawing shows
Cemeteries approve faster when the drawing answers every question up front:
- Front and side views with all dimensions — die, base and any sub-base.
- Granite colour and finish for each piece.
- Full inscription exactly as it will be cut, including dates and symbols.
- Plot location — section, row and lot.
- The lot owner's name and signature authorising the memorial.
- Foundation size, if the cemetery doesn't set it.
We prepare approval-ready drawings for every order, so families aren't left translating trade terms.
Key Takeaways
- Most cemeteries approve every memorial before installation.
- The lot owner must authorise; the dealer usually applies.
- Get size limits and fees in writing before ordering.
Next Step
We prepare scale drawings for cemetery approval — request a quote.
Frequently Asked Questions
Do you need permission to put up a headstone?
Yes, nearly all cemeteries require approval of the design, size and wording, and authorisation from the lot owner.
Who applies for a headstone permit?
Usually the monument dealer, with the lot owner's signature. Some cemeteries accept applications directly from families.
How long does cemetery approval take?
Often a few weeks, depending on the cemetery and season. Applying while the stone is being made saves time.
What should a headstone approval drawing include?
Front and side views with dimensions, granite and finish, the full inscription, plot location and the lot owner's authorisation.
Ready to get pricing for your granite monument?
Request pricing, factory specifications, and DAP delivery timelines from our team.
Related guides
How Are Headstones Installed? A Step-by-Step Guide
Ontario Headstone Rules
On-Site Cemetery Engraving Explained
How Long Does a Grave Take to Settle?
Headstone Setting Fees Explained
