Ordering a Headstone: A Week-by-Week Timeline From Quote to Installation
What happens between choosing a headstone and seeing it installed — design, cemetery approval, proof, production, shipping and setting — with realistic timings.
Families often hope to have a headstone in place for an anniversary, a religious observance or a family gathering. Knowing the steps — and which ones take longest — makes that much more achievable.
The timeline at a glance
| Step | Typical time |
|---|---|
| Choose design and request a quote | Days |
| Cemetery rules and approval | 1–3 weeks |
| Artwork proof and approval | 3–7 days (longer for custom art) |
| Production and engraving | 2–6 weeks after proof |
| Packing, shipping and customs (DAP) | 4–8 weeks |
| Foundation and installation | Depends on cemetery schedule and season |
In practice, allow three to four months from first enquiry to installation for a factory-made granite headstone, and longer if you're aiming for spring in a cold-climate cemetery.
Weeks 1–2: design and quote
Decide shape, size, granite colour and inscription. The Design Studio lets you test layouts before asking for a quote. Gather the cemetery's written rules at the same time.
Weeks 2–4: cemetery approval
Many cemeteries want a drawing with dimensions before they approve a memorial. Some also need permits, ownership confirmation or fees paid in advance.
Week 3–5: proof
You receive a scaled proof showing the exact layout, fonts and artwork. Check spellings and dates carefully — this is the last chance to change anything.
Weeks 5–10: production
The stone is cut, polished and engraved after the proof is approved. Custom shapes, portraits and complex artwork take longer than standard designs. See our lead times guide for detail.
Weeks 8–16: shipping and delivery
Under DAP terms, freight, customs and duties are handled for you, and the headstone is delivered to the cemetery, monument dealer or address you choose — see how DAP delivery works.
Installation
The cemetery or its approved setter pours the foundation and sets the stone. In northern climates this usually happens between spring and fall.
How to hit a date
- Start early — ideally four to six months before the date.
- Get cemetery rules first so the design is approved first time.
- Approve proofs promptly and in one round.
- Choose standard shapes and sizes when time is tight.
Key Takeaways
- Allow roughly three to four months from enquiry to installation.
- Cemetery approval and production are the longest controllable steps.
- Check proofs carefully; changes after approval cause delays.
- Seasonal installation windows matter in cold climates.
Next Step
Request a quote with your target date, and we'll tell you what's realistic.
Frequently Asked Questions
How long does it take to get a headstone?
For a factory-made granite headstone, allow about three to four months from enquiry to installation. Custom designs and winter seasons can add time.
What takes the longest when ordering a headstone?
Usually production plus shipping, followed by cemetery approval and waiting for the installation season.
Can a headstone be ready for a specific anniversary?
Often, if you start four to six months ahead, get the cemetery's rules first and approve the proof promptly.
Why can't headstones be installed in winter?
Frozen ground prevents foundations being poured safely, so many northern cemeteries only install from spring to fall.
Ready to get pricing for your granite monument?
Request pricing, factory specifications, and DAP delivery timelines from our team.
